• Ensure continuous onsite presence
• Fill maintenance supervision checklist
• Check generators fuel and water levels
• Oversee the execution of all works done including the electro mechanical and the onsite services
• Supervise and manage the property employees
• General assembly (1 per year) by convoking owners and submitting detailed balance
• Study internal statue of the property and ensure the owners best interests
• Assist in sending legal warnings to any co-owner who is not complying with the property by-laws or not settlinghis financial obligations related to the property
• Ensure a 24/7 on call emergency maintenance service
• Coordinate with all suppliers and 3rd party providers for property visits
• Manage maintenance providers, develop a recommendation and future task list
• Handle the administration of internal and external communication: 3rd parties & governmental bodies (Municipalities, ministry of finance, governmental authorities)
• Provide operational reports and status updates on asset works.
• Procure consumables and supply tenders to the general assembly president for approval
• Supervise and control the quality of execution of all works done
• Establish yearly provisional budgets
• Calculate the co-owners shares allocation based on provisional budget
• Prepare bi-yearly comprehensive financial statements (receivables status, year to date expenses, payables, balance sheet)
• Maintain the accounting books which includes all the receipts and expenditures and preset a yearly statement to the owner at the end of the contractual year
• Collect and follow up on co-owners financial
• Ensure bank reconciliation
• Provide insurance consultancy (if required)
• Advise on appropriate insurance policy coverage